Sela Projects EU B.V.

Last updated: 28 July 2026

Sela Projects EU B.V. respects your privacy and is committed to protecting your personal data.

This Privacy Policy explains how we collect, use, store and protect personal data when you visit our website, submit a contact form, communicate with us or engage with us in connection with our services.

This Privacy Policy has been prepared in accordance with the General Data Protection Regulation (EU) 2016/679, commonly referred to as the GDPR, and the Dutch GDPR Implementation Act, the Uitvoeringswet Algemene Verordening Gegevensbescherming or UAVG.

1. Who We Are

Sela Projects EU B.V. is the data controller responsible for the processing of personal data described in this Privacy Policy.

Company name: Sela Projects EU B.V.

Registered address: Gondel 1, 1186 MJ Amstelveen, The Netherlands

Dutch Chamber of Commerce number: 76252612

VAT number: NL860562190B01

Email: [email protected]

Website: https://sprojects-eu.com

If you have questions about this Privacy Policy or how we process your personal data, you may contact us using the details above.

2. Personal Data We Collect

The personal data we collect depends on how you use our website and communicate with us.

2.1 Information submitted through our contact forms

When you submit a contact form through our website, we collect the information that you provide, including:

• Your name
• Your telephone number
• Your email address
• The content of your message
• Any other information you voluntarily include in your enquiry

Please do not submit sensitive personal data through our contact forms unless it is specifically requested and necessary.

2.2 Information submitted by email or telephone

If you contact us directly by email or telephone, we may collect:

• Your name
• Your contact details
• Your company name and professional position, where relevant
• Information concerning your enquiry, project or requested quotation
• Information relating to a potential or existing business relationship
• Any other information you voluntarily provide

2.3 Technical information

When you visit our website, certain technical information may be processed automatically by our website, hosting provider or security systems. This information may include:

• Your IP address
• Browser type and version
• Device type
• Operating system
• Date and time of access
• Pages or website functions accessed
• Referring website or source
• Technical logs
• Error reports
• Security and fraud-prevention information
• Cookie preferences

This information is processed only where necessary for the operation, security, maintenance and proper functioning of the website.

3. How We Use Personal Data

We may use personal data for the following purposes:

• To receive and respond to enquiries
• To communicate with people who contact us
• To provide information about our services
• To prepare and provide quotations
• To discuss potential projects, cooperation or business relationships
• To take steps before entering into a contract
• To perform and manage agreements with clients, suppliers and business partners
• To maintain appropriate business and administrative records
• To operate, maintain and secure our website
• To identify and resolve technical problems
• To prevent fraud, misuse and security incidents
• To comply with legal, regulatory, tax and accounting obligations
• To establish, exercise or defend legal claims

We do not use information submitted through our contact forms to register individuals for a newsletter or mailing list. We do not currently operate a newsletter or automated email marketing list through this website.

4. Legal Bases for Processing

Under the GDPR, personal data may only be processed when there is a valid legal basis. Depending on the circumstances, we rely on one or more of the following legal bases.

4.1 Steps taken before entering into a contract

We process personal data when this is necessary to respond to a request, prepare a quotation or take other steps at your request before entering into an agreement.

4.2 Performance of a contract

We process personal data where this is necessary to enter into, perform or manage an agreement with a client, supplier, contractor or business partner.

4.3 Legitimate interests

We may process personal data where this is necessary for our legitimate business interests, provided that these interests do not override your rights and freedoms.

Our legitimate interests may include:

• Responding to professional and business enquiries
• Managing relationships with clients, suppliers and business partners
• Maintaining accurate business records
• Protecting our website, systems and business
• Preventing misuse, fraud and security incidents
• Improving the operation and reliability of our website
• Establishing, exercising or defending legal claims

Where processing is based on legitimate interests, you have the right to object to that processing.

4.4 Legal obligations

We may process or retain personal data where this is necessary to comply with Dutch or European legal, tax, accounting, regulatory or administrative obligations.

4.5 Consent

Where legally required, we process personal data based on your consent. This may apply, for example, to certain non-essential cookies. You may withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before the consent was withdrawn.

5. Contact Forms

Our website includes contact forms through which visitors can submit an enquiry. The forms collect:

• Name
• Telephone number
• Email address
• Message

When a contact form is submitted, the information is:

• Sent to our business email account
• Stored within our WordPress website system

The information is used to review and respond to the enquiry and, where relevant, to discuss a potential quotation, project, cooperation or business relationship.

Providing information through the contact form is voluntary. However, without sufficient contact information, we may be unable to respond to your enquiry.

Submitting the contact form does not register you for marketing communications or a mailing list.

6. Website Platform and Hosting

Our website is built using WordPress and is hosted through Cloudways.

WordPress, Cloudways and their relevant technical service providers may process limited technical information where necessary to:

• Host and display the website
• Deliver website content
• Maintain website availability and performance
• Store contact form submissions
• Detect and prevent security threats
• Maintain technical and security logs
• Create backups
• Resolve technical errors

Such information may include IP addresses, device information, server logs, security events and other technical data.

Where an external provider processes personal data on our behalf, we require the provider to process the information only for authorised purposes and to apply appropriate security and confidentiality measures.

7. Cookies and Similar Technologies

Our website uses cookies and similar technologies that are necessary for the proper operation of the website and for remembering user preferences. We use CookieYes to manage cookie information, preferences and consent choices.

We may use cookies for purposes such as:

• Ensuring that the website functions correctly
• Remembering cookie preferences
• Remembering accessibility preferences
• Maintaining website security
• Preventing misuse
• Supporting technical website functions

We do not currently use Google Analytics, Meta Pixel, LinkedIn Insight Tag or other known advertising or behavioural tracking tools on the website.

Some functional or strictly necessary cookies may be placed without consent where permitted under Dutch law. If any non-essential cookies are used, they will only be placed after the visitor has provided the required consent.

Visitors can accept, reject or manage applicable cookie preferences through the CookieYes cookie banner or cookie settings available on the website.

More detailed information about the cookies used on our website will be provided in our separate Cookie Policy.

8. Accessibility Preferences

Our website uses AccessibleWP to provide accessibility-related functions. Depending on the settings selected by a visitor, AccessibleWP may store a functional cookie or local preference in the visitor’s browser. This enables the website to remember accessibility settings selected by the visitor.

Such settings may include:

• Text or font adjustments
• Contrast preferences
• Display preferences
• Other accessibility-related choices

These preferences are used only to provide the accessibility functions requested by the visitor and are not used for advertising or behavioural profiling.

9. Image Optimisation

Our website uses Imagify to optimise and compress website images. Imagify is used to improve website loading times and performance. We do not use Imagify for advertising, behavioural tracking or user profiling.

10. Sharing Personal Data

We do not sell or rent personal data. We may share personal data only where necessary and with appropriate safeguards. Potential recipients may include:

• Website hosting and infrastructure providers
• Website developers and maintenance providers
• IT and cybersecurity providers
• Email and communication service providers
• Cloud storage and backup providers
• Professional advisers, including accountants, auditors and legal advisers
• Production, engineering, logistics or project partners, where necessary to respond to or perform a specific request or project
• Government authorities, regulators, courts or law enforcement authorities, where required by law
• Parties involved in a merger, acquisition, restructuring or transfer of all or part of our business

When service providers process personal data on our behalf, they are required to use the information only for the agreed purposes and to protect it appropriately.

We will not share the content of an enquiry with an external project or production partner unless this is reasonably necessary for the enquiry or project, or we have another valid legal basis for doing so.

11. International Data Transfers

Some of our technical service providers, professional advisers, business partners or project partners may be located outside the European Economic Area.

If personal data is transferred outside the EEA, we will ensure that an appropriate transfer mechanism and safeguards are used as required by the GDPR. These safeguards may include:

• A European Commission adequacy decision
• European Commission Standard Contractual Clauses
• Appropriate contractual, organisational and technical safeguards
• Another lawful transfer mechanism permitted under the GDPR

You may contact us for further information about the safeguards used for a relevant international transfer.

12. Data Retention

We retain personal data only for as long as reasonably necessary for the purpose for which it was collected, unless a longer retention period is required by law or necessary for the establishment, exercise or defence of legal claims.

Contact form submissions and general enquiries

Contact form submissions that do not result in a project, quotation, agreement or continuing business relationship will normally be retained for no longer than 24 months following the last meaningful communication. This applies to copies stored in WordPress and in our business email system.

Quotations and project-related correspondence

Information relating to quotations, proposed projects and business negotiations may be retained for the duration of the discussions and for a reasonable period afterwards, normally up to five years following the last meaningful communication.

Clients, suppliers and business partners

Information relating to an existing business relationship may be retained for the duration of that relationship and afterwards where necessary for contractual, administrative or legal purposes.

Financial and tax records

Invoices, payment records and other information forming part of our financial administration will normally be retained for at least seven years, as required under Dutch tax and business administration rules.

Technical and security information

Technical logs, security information and backup data are retained only for the period reasonably necessary for website operation, troubleshooting, backup, fraud prevention and security.

Cookie and accessibility preferences

Cookie consent records and accessibility preferences are retained for the period stated in the relevant cookie or within the Cookie Policy.

When personal data is no longer required, we will delete it, anonymise it or securely restrict access to it.

13. Data Security

We take appropriate technical and organisational measures to protect personal data against:

• Unauthorised access
• Accidental or unlawful loss
• Misuse
• Alteration
• Unauthorised disclosure
• Destruction

These measures may include:

• Secure website connections
• Access controls
• Security monitoring
• Software and plugin updates
• Hosting security measures
• Backups
• Restricted access to personal data
• Appropriate confidentiality arrangements

Access to personal data is limited to people and service providers who require it for legitimate business or technical purposes.

No internet transmission or electronic storage system can be guaranteed to be completely secure. We therefore cannot guarantee absolute security, but we take reasonable measures to reduce the relevant risks.

14. Your Privacy Rights

Subject to the conditions and limitations of the GDPR, you may have the right to:

• Request access to the personal data we hold about you
• Receive information about how we process your personal data
• Request correction of inaccurate or incomplete personal data
• Request deletion of your personal data
• Request restriction of processing
• Object to processing based on legitimate interests
• Withdraw consent at any time where processing is based on consent
• Receive eligible personal data in a structured, commonly used and machine-readable format
• Request the transfer of eligible personal data to another organisation
• Lodge a complaint with a competent data protection authority

To exercise any of these rights, please contact: [email protected]

Please clearly describe your request and provide sufficient information to allow us to identify the relevant personal data.

We may request additional information to verify your identity before processing the request. We will normally respond within one month, as required by the GDPR. In certain complex cases, this period may be extended in accordance with the GDPR, and we will inform you if an extension is necessary.

Certain rights are not absolute. We may be permitted or required to retain information where this is necessary to comply with a legal obligation or to establish, exercise or defend legal claims.

15. Right to Object

You have the right to object, on grounds relating to your particular situation, to the processing of your personal data where the processing is based on our legitimate interests.

If you object, we will stop processing the relevant personal data unless we can demonstrate compelling legitimate grounds for continuing the processing or the processing is necessary for the establishment, exercise or defence of legal claims.

16. Complaints

If you believe that we have not handled your personal data appropriately, we encourage you to contact us first so that we can review and address your concerns.

You also have the right to lodge a complaint with the Dutch Data Protection Authority:

Authority: Autoriteit Persoonsgegevens

Website: https://www.autoriteitpersoonsgegevens.nl/en

If you live or work in another EEA country, you may also have the right to contact the data protection authority in that country.

17. Automated Decision-Making and Profiling

We do not use personal data collected through this website for solely automated decision-making or profiling that produces legal effects or similarly significant effects.

18. Children’s Privacy

Our website and services are intended primarily for businesses and professional users and are not directed at children.

We do not knowingly collect personal data from children through our website. If you believe that a child has submitted personal data to us, please contact us so that we can review and, where appropriate, delete the information.

19. External Websites and Social Media

Our website may contain links to external websites or social media platforms.

When you follow an external link, the relevant third party may process personal data under its own privacy policy. Sela Projects EU B.V. is not responsible for the privacy practices of external websites or platforms.

We recommend reviewing the privacy policy of any external website before providing personal data.

20. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect:

• Changes to our website
• Changes to the services we use
• Changes to our data-processing activities
• Changes to applicable laws or regulatory guidance

The current version will be published on this page. The date of the latest update will appear at the top of the Privacy Policy. We recommend reviewing this page periodically.

21. Contact Us

For questions, requests or concerns relating to privacy or the processing of personal data, please contact:

Sela Projects EU B.V.
Gondel 1
1186 MJ Amstelveen
The Netherlands
Email: [email protected]
Website: https://sprojects-eu.com

Appendix A – Website Implementation Notes

The following text and checks are implementation instructions and are not part of the published Privacy Policy.

Contact form notice

Add the following sentence below the form fields and before the Contact Us button:

By submitting this form, you acknowledge that your personal data will be processed in accordance with our Privacy Policy.

The words “Privacy Policy” should link to the published Privacy Policy page. A separate consent checkbox is not required where the form is used only to respond to the enquiry and not for newsletter or marketing registration.

Implementation checklist

• Place a Privacy Policy link in the footer of every page.
• Delete expired enquiries from both WordPress and the business email system in accordance with the retention periods.
• Configure CookieYes with clear accept and reject options for non-essential cookies.
• Update the policy and CookieYes settings if analytics, embedded YouTube videos, maps, reCAPTCHA, advertising pixels or other marketing tools are added.
• Maintain a separate Cookie Policy listing the actual cookies and retention periods identified by the CookieYes scan.

Important note

This document is a professional policy draft based on the website information provided. It does not constitute legal advice or replace a review by a qualified Dutch privacy lawyer.